I am looking for a service supplier - experienced company or an individual.
We have 10+ years experience in event planning. We are running a hybrid in-person/virtual event at the end of October and we want to upgrade our current in-house networking web-app (PHP) with an option to start a one-click seamless video networking.
As far as I understand meet.jit.si API would be a perfect solution (not tested the implementation yet) however we can’t rely on a free service. The video networking simply has to work flawlessly.
I would like to see if any of you are able to:
• Find a sufficient/optimal hosting service and consider all the performance/connectivity specifications which would be sufficient and reliable given whatever will be our input parameters (I will clarify)
• Advice on implementation of Jitsi videonetworking into our app such as which parametres should be enabled, customize for our branding, some best practice advice, etc.
• Additionaly (not an obligatory requirement) we would like to sign a supplier contract for this service as a package so that you would take responsibility for all the settings and jitsi hosting and would be liable in case something goes wrong - this would be a great weight off our shoulders as this is not our focus at all.
For how many people?
Please note we are not able to precisely predict the number of delegates at this point, therefore the solution would have to be scalable to accomodate all delegates and possible video meetings. To give you an idea, our last not-covid-affected event was in October for 500 participants and there were only total of 50 meetings agreed and confirmed via our app. However due to a hybrid nature of this event we expect many more meetings this time in case we reach the same number of participants - maybe 30 simultaneous 1:1 meeting, maybe even more. We would communicate our confirmed numbers to you during the event production to ensure we have sufficient resources.
Please note even though the event takes place in 3 months, we would need to decide on the networking solution very soon because this is an absolutely key feature and we need to make sure it works and looks great.
Thank you for your time reading this and I really hope somebody here can help us and I am looking forward to your responses.