Hi! I wonder if I could pick your wonderful brains for a moment?
We need to host an annual meeting online. (Because of corona, of course.) The problem is that we could be quite a lot of participants - 300-500 at most. So we are looking for ways to do that… The situation:
This is a “formal meeting” with a Chairman, speaker list, voting and stuff.
People are not allowed to speak freely. They ask to be added to the speaker list. The Chair gives the floor to people in turn. Only then should the speaker be heard/be visible.
The voting, speaker list and such are handled in a separate software.
We have “developer skills” and can run our own Jitsi server if we have to. And do API calls and stuff. But we would of course like to do as little of that as possible.
I’ve read a lot of the documentation and a number of threads in the forum. The settings for “Everyone starts muted/hidden” and “Everyone follows me” are great! Then the Chair can broadcast the current speaker to everyone. (It would be great if the Chair could prevent others from un-muting, but I think the discipline will be good.)
The problem is that we are so many… Having a “traditional meeting” with everyone sending video would require an enormous server capacity - it won’t work, right? (I saw a recommendation of “max 35 people”.)
Is the server load a lot less if all but the Chair and current speaker stay muted and hidden? All other participants are only receiving audio and video. Or is sending to 500 people way to much, too?
An alternative would be to broadcast to a live stream on YouTube. The people wishing to speak connects to Jitsi (and disconnects/are kicked after the discussion), all others just watch on YouTube. (And vote in the separate software.) There shouldn’t be more than 10 people or so discussing an item at any time. Is that a good idea? Could we host a meeting like that on meet.jit.si - it handles live streaming without lagging too much?
How about access rights? When I tested, any participants could add a password - that seemed strange. We want a couple of users to have moderator rights (the Chair and a helper), other participants should not be able to change any settings or add a password. Possible?
Sorry if I ask stupid questions… Any thoughts or smart ideas? I’d be very grateful for some input!
/Anders from Sweden